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For example, open plan layouts can take away employees' sense of privacy, potentially creating feelings of vulnerability and discomfort.
Is your office sufficiently ventilated? Does its layout provide enough privacy for every employee?
Maintaining a positive working environment is essential for both employers and employees, as it promotes mental wellbeing and boosts office productivity. In fact, a 2021 Forbes report found that 93% of tech workers surveyed indicated they would remain with a company that offers wellness features in their office spaces.
To explore the ideal working environment and the impact on mental health at work, office removal and storage company Extra Room spoke to Health Psychologist Dr. Ravi Gill, from Smart Mind Health, to find out more. The conversation highlighted some of the worst office designs for mental health:
No natural light
As a basis, lighting is one of the most important factors in designing your office space. To maximise exposure to natural light, consider positioning workstations near windows.
Poor lighting, particularly the absence of natural light, can result in eye strain, headaches, and disruptions to circadian rhythms, leading to fatigue, depression, and reduced productivity. On the other hand, exposure to natural light has been proven to improve mood, energy levels, and productivity. It is also recommended to avoid harsh fluorescent lights, which can cause eye strain and stress.
Excessive noise
The high noise levels often occurring in open plan offices, caused by constant chatter, phone calls and general activity, can lead to stress, reduced concentration, and anxiety. Without designated quiet zones or soundproofing, employees may find it challenging to focus or feel at ease, leading to burnout.
Lack of privacy
Open plan layouts can also take away employees' sense of privacy, potentially creating feelings of vulnerability and discomfort. Being unable to have private conversations or personal space can increase stress and anxiety. When employees are constantly monitored or have no access to private spaces, the lack of privacy in a workplace can severely affect mental health and contribute towards decreased job satisfaction.
Complete isolation
In contrast, overly isolated and closed office spaces can lead to feelings of loneliness and disconnection amongst employees. Working in cubicle farms or isolated offices can diminish opportunities for social interaction and collaboration, resulting in feelings of alienation. When employees are confined to small, windowless rooms or separated from their peers, this isolation can foster depression and a lack of motivation.
Bland decor
Featuring sterile, bland decor and not having the option to personalise, can make an office feel cold and unwelcoming. This environment can make employees feel as if they are simply a cog in a machine rather than valued individuals, which can reduce morale and engagement. Banning the personalisation of workspaces entirely can further alienate employees, stripping them of their identity at work and contributing to a sense of detachment.
Poor ventilation
Poor ventilation and air quality can cause physical symptoms such as headaches, fatigue, and respiratory issues, which ultimately impact mental wellbeing. Stuffy, polluted air can exacerbate stress and diminish comfort as a whole. Without adequate ventilation or air purification, employees may experience ‘sick building syndrome,’ resulting in chronic health problems and elevated stress levels.
Uncomfortable furniture
Chairs or desks that do not promote proper posture can contribute to discomfort, physical strain and decreased concentration. Additionally, overly cluttered or disorganised environments can create distractions, reducing team efficiency.
Outdated technology
Having fast, reliable internet, updated software, and efficient hardware can minimise downtime and frustration, in turn keeping productivity high. Digital tools that facilitate communication and project management can streamline processes and boost team collaboration.
What should employers look for when (re)designing their office spaces?
Dr. Ravi Gill shares more tips to create the ideal office environment to promote mental health — particularly, blues, greens and neutrals in the decor can create a calming environment, reducing stress and anxiety.
An accent wall with brighter colours such yellow or orange can add energy and creativity to the space without overwhelming it. Incorporating natural elements such wood or stone into your decor can also foster a calming, restorative atmosphere. Similarly, the use of greenery can help reduce stress, increase productivity, and improve air quality. Employers can also look at maximising natural light exposure by using transparent or light-coloured window treatments, mirrors or skylights to boost mood and energy levels.
Lastly, ergonomic furniture is key in both mental and physical health benefits. For example, ergonomic chairs with lumbar support, adjustable height, and armrests reduce strain on the back and neck, promoting physical comfort and mental focus.
Mark Simpson, Director at Extra Room adds: "Ensuring employees have space to themselves, including areas for privacy, whilst not being completely isolated can work towards positive wellbeing. Office managers should ensure furniture is appropriate for comfortable use to reduce strain on staff using it and aim to reduce cluttered desks and technology."
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